GDA Constitution

FINAL WORKING DOCUMENT CONSTITUTION OF THE GHANA DENTAL ASSOCIATION

ARTICLE I:         NAME

The Association shall be known as the Ghana Dental Association, hereinafter referred to as “THE ASSOCIATION’’.

ARTICLE II:         PHILOSOPHY OF THE ASSOCIATION

The Association affirms that;

  1. Oral Health is a right and must be accessible, affordable, equitable, appropriate and available at all times to all the people in Ghana.
  2. Oral Health is an integral part of General Health of the people of Ghana.
  3. It is committed to partnership and collaboration with all professions and groups interested in seeking optimal oral health for the people of Ghana.
  4. It is committed to the welfare of members of other health professionals as essential to the achievement of optimal oral health care delivery.

ARTICLE III:       GOALS AND OBJECTIVES

  1. To continuously promote good oral health amongst all people of Ghana, through participation in the development and maintenance of the highest possible standards of healthcare delivery in Ghana.
  2. To seek the total welfare of members of the Association.
  3. To maintain the honour, dignity and professionalism of the dental and medical professions.
  4. To develop partnership with all stakeholders who subscribe to and support our philosophy as outlined in Article II.
  5.  To remain true in carrying out our activities at all times

ARTICLE IV:          MEMBERSHIP

  1. Membership of the Association shall be opened to all Dental practitioners duly registered with the Medical and Dental Council (MDC), Ghana, or the statutory body responsible at the time for the registration of Dental practitioners in Ghana.
  2. Each member shall pay to the Association fee(s), dues and fulfill such other condition(s) as shall be prescribed by the Association.
  3. A qualified Dental practitioner resident abroad, who is registered in Ghana with the MDC, Ghana, can elect to be an overseas member of the Association on the payment of such fee(s), dues and fulfill such other condition(s), as shall be prescribed by the Association.
  4. A member is deemed to be in good standing, if such a member has discharged all financial and other obligations as mandated by the Association.
  5. Honorary or Associate Membership of the Association may be accorded individuals and groups as may be decided by the General Assembly and the conditions thereof shall be determined by the General Assembly.

 

ARTICLE V:           ORGANIZATION

The Association shall have a hierarchical structure with clearly defined functions and relationships as follows;

  1. General Assembly; The General Assembly (hereinafter referred to as the GA), shall be the highest decision making body of the Association.
  2. The National Executive Committee; There shall be a National Executive Committee (hereinafter referred to as the NEC), which shall be responsible to and derive its powers from the GA.
  3. Divisions; The membership of the Association shall be grouped into local bodies to be known as Divisions, which shall be responsible to the NEC and subsequently to the GA.
  4. Committees;The Association shall have Committees and Sub-committees to facilitate its work at the various levels.
  5. National Secretariat;The headquarters of the Association shall be situated in Accra and it shall house the National Secretariat of the Association.

ARTICLE VI:        GENERAL ASSEMBLY

  1. The General Assembly shall comprise members of the Association in good standing who shall have satisfied the processes and conditions of registration to participate in a General meeting convened in accordance with the constitution.
  2. The General Assembly shall;
    • Consider matters affecting the national and global interest of the Association.
    • Receive and approve Council or other relevant reports, financial statement and audited accounts of the Association.
    •  Appoint auditors for the ensuing year
    • Transact such other business, as Council shall recommend.
  1. The General Assembly shall elect national officers of the Association in accordance with the provisions of this constitution.
  2. Notwithstanding the provisions of Article 5 (1) and 6 (2) (a – d), the General Assembly may at its meeting delegate the execution of a specified action to Council or other bodies.

 

ARTICLE VII:         NATIONAL EXECUTIVE COUNCIL 

  1. The governing body of the Association shall be the National Executive Council (hereinafter referred to as THE COUNCIL).
  2. The Council shall consist of the following members:
    • President
    • Vice president
    • Immediate past president
    • General secretary
    • Deputy general secretary
    • Treasurer
    • Two Executive members, one male and one female.
    • Divisional Chairpersons.
  1. The council shall be concerned with and see to the realization of the objectives and goals of the Association through the implementation of the decisions of the General Assembly or as mandated by this constitution.

 

 

ARTICLE VIII:           NATIONAL EXECUTIVE COMMITTEE

  1. The National Executive Committee (hereinafter referred to as NEC), shall consist of the National Officers namely,
    • President
    • Vice president
    • Immediate past president
    • General secretary
    • Deputy general secretary
    • Treasurer
    • Two Executive members, one male and one female.
  1. The NEC shall be responsible for the Administration and Management of the affairs of the Association under the direction of the Council and in line with provisions in this Constitution.
  2. No member of Council shall hold an elective position on the Divisional Executive Committee except the Divisional Chairpersons.

ARTICLE IX:           FUNCTIONS OF MEMBERS OF THE NATIONAL EXECUTIVE COMMITTEE

  1. The President shall:
    • Be the Chief Executive Officer of the Association
    • Preside at all national meetings of the Association i.e. Council, Annual General Meeting, Extra Ordinary General Meeting etc at which he/she is present
    • Be responsible in conjunction with the Council for the effective and smooth functioning of the Association at all levels.
  1. The Vice president shall:
    • Assist the president in the discharge of his/her responsibilities
    • Act or deputize for the president in his/her absence
    • Carry out responsibilities specifically assigned by the president or the Council.
  2. The Immediate past president shall:
    • Avail his/her experience and knowledge in office to effectively counsel and advice Council where appropriate
    • Perform such other duties as Council or the General Assembly may decide
  3. The General Secretary shall:
    • Directly oversee and supervise the work of the National Secretariat.
    • Ensure that minutes of all national meetings are accurately recorded and kept
    • Present Council report covering the activities of the association for the year to the Annual General Meeting.
    • In conjunction with the President and Council, where appropriate, deal with all correspondence and transact other business as assigned specifically by the President or Council
  4. The Deputy general secretary shall:
    • Assist the general secretary in the performance of his/her duties
    • In the absence of the general secretary, perform his/her duties
    • Perform such duties as would be assigned specifically by the General secretary or Council.
  5. The Treasurer shall:
    • Keep books of accounts of the Association and proper records in relation to the accounts with assistance of the secretariat staff
    • Prepare the annual budget of the association for consideration of Council and final approval by the Annual General Meeting
    • Ensure that the accounts of the Association are maintained in reputable and recognized bank(s) as Council shall determine
    • Monitor the income and expenditure of the Association to periodically advice and update the Finance and General Purpose Committee as well as Council.
    • Ensures that the accounts of the Association for the previous year are audited not less than two calendar months before the date for the Annual General Meeting and presented to the Annual General Meeting after consideration by Council.
  6. The Other Member of Council shall:
    • Be responsible for any duties specifically assigned to them by the President or Council.
    • Be responsible to the group(s) they represent on the Council, and serve as liaison between the group(s) and the Council, where applicable
    • Effectively report to the group(s) and the Council, where applicable, with information on all relevant issues arising out of meetings on either side
  7. Notwithstanding the provisions of this article, the Council may assign specific duties to individual members of the Council.

ARTICLE X:   OTHER OFFICERS OF THE ASSOCIATION

  1. The Editor – in – Chief, shall;
    • Be appointed by the Council
    • Be the head of editorial Committee
    • Together with the editorial committee, oversee and supervise the content and publication of the Ghana Dental Journal.
    • Perform such relevant duties as the Council or the agaeneral Assembly may determine.
  1. The Public Relations Officer (PRO), shall
    • Be appointed by the Council
    • Assist and advice on public relations business of the Association
    • Perform such relevant duties as the Council or General Assembly may direct.
  2. The Council may appoint other officers as the General Assembly shall determine

ARTICLE XI:               NATIONAL SECRETARIAT

  1. The Secretariat shall consist of appropriate staff as council may deem necessary to employ or appoint.
  2. Council shall determine remuneration and other conditions of service of the secretariat.
  3. The General Secretary shall directly oversee and supervise the work of the Secretariat.
  4. The National Secretariat shall;
    • Keep all records of the Association
    • Ensure the proper keeping of the accounts, preparation and production of reports of the Association
    • Generally carry out the directions of the Council.

ARTICLE XII:         THE DIVISIONS

  1. There shall be Divisions of the Association as Council may determine with the approval of the Annual General Meeting.
  2. In determining the boundaries or area of a Division, the Association shall have regard to the expressed wishes of the local members, ease of access and communication and the desirability to make such boundaries and areas coincide as far as practicable with existing Regional or Local Government areas.
  3. Every member whose residential address as registered in the Registrar of Members and are kept at the Association’s headquarters and which address is within the area of a Division, shall belong to a that Division.
  4. Any member of the Association who is resident abroad and expects to remain abroad shall remain a registered member of the Division that he/she last belonged to or Division of his/her choice by a signed notification, until his/her return to the country.
  5. No member of the Association shall belong to more than one Division at a time.
  6. Subject to the Constitution and bye-laws of the Association, the Divisions shall have the authority to make such rules and regulations as are considered necessary but not inconsistent with the Constitution.

 

ARTICLE XIII:           THE DIVISIONAL EXECUTIVE COMMITTEE

  1. Every Division shall have a governing body to be known as the Divisional Executive Committee (hereinafter referred to as DEC).
  2. The Divisional Executive Committee shall consist of a maximum of eight (8) members namely;
    • Divisional Chairperson
    • Divisional vice chairperson
    • Immediate past chairperson
    • Divisional Secretary
    • Assistant divisional secretary
    • Divisional Treasurer
    • Two (2) Executive members, one male and one female.
  1. The DEC. shall have powers to co-opt any members or persons to assist in its work.

 

ARTICLE XIV:        FUNCTIONS OF MEMBERS OF THE DIVISIONAL EXECUTIVE COMMITTEE.

  1. The Divisional Chairperson shall;
    • The lead executive member of the Division
    • Chair / preside over all meetings of the Division
    • Be responsible in conjunction with the DEC for the effective and smooth functioning of the Division.
  1. The Divisional vice chairperson shall;
    • Assist the Divisional chairperson in the discharge of his or her responsibilities
    • Act or deputize for the Divisional chairperson in his or her absence
    • Carry out duties specifically assigned by the Divisional chairperson or the Division.
  2. Immediate Past Chairperson shall;
    • Avail his / her experience in office to effectively counsel and advise the DEC where appropriate.
    • Perform such other functions as the DEC or the Division shall determine.
  3. The Divisional Secretary shall;
    • Ensures that minutes and reports of all Divisional meetings and events are accurately recorded and kept.
    • Present an annual divisional report covering activities of the Division for the preceding year to the Annual Meeting of the Divisional Assembly.
    • In conjunction with the Divisional Chairperson and DEC, where appropriate, transact all correspondence for the division.
  4.  The Assistant Divisional Secretary shall;
    • Assist the Divisional secretary in the performance of his/her duties
    • Deputize of the Divisional secretary, perform his/her duties
    • Perform such duties as would be assigned by the Divisional secretary or the Division.
  5. The Divisional Treasurer shall;
    • Keep proper books and up to date accounts of the Division
    • Ensures that the accounts of the Division are maintained in reputable and recognized bank(s).
    • Prepare the annual budget of the Division for approval by the Division.
    • Ensures that the accounts for the Division for the previous financial year are audited and presented to the Annual Meeting of the Division and subsequently submitted to the NEC.
  6. Other Members of DECshall;
    • Be responsible for any duties specifically assigned to them by the Divisional Chairperson or the DEC.
    • Where applicable, be the liaison between the DEC and the book they represent and effectively communicate issues on either side.
  7. Notwithstanding the provisions of this article, the Divisional Assembly may assign specific duties to any member of the DEC.

ARTICLE XV:       COMMITTEES

  1. In addition to the National Executive Committee established by this Constitution, the National Executive Council shall appoint standing committees that are deemed necessary to enhance its work.
    In particular, the following committees shall be established;
    • Continuing Professional Development
    • Ethics and Disciplinary
    • Research and Development
    • Editorial
    • Welfare
    • Constitutional Affairs.
  1. The Council shall also have power to appoint Ad-hoc committees to address specific issues.
  2. The DEC shall in consultation with the Divisional Assembly establish                   sub-committees and Ad-hoc committees that may be required to promote their work.
    In particular the following sub-committees shall be established;

    • Finance and General purpose
    • Continuing Professional Development
    • Welfare.
  3. Membership and functions of the committees may be reviewed or dissolved by the appointing authority.

ARTICLE XVI:        TENURE OF OFFICE

  1. Members of the National Executive Committee of Council shall have a two (2) year term of office or a term of office falling between the Annual General Meetings at which general elections of the Association are held.
  2. The President shall be eligible for a maximum of two (2) consecutive terms in office. Other members of the National Executive Committee of Council shall be eligible for re-election at all general elections.
  3. Members of the DEC shall have a two (2) year term of office or a term of office between the annual meetings at which general elections of the Division are held.
  4. The Editor-in-Chief of the Association shall be appointed for a term of four (4) years renewable by Council.
  5.  The Public Relations Officer of the Association shall be appointed for a term of two (2) years renewable by Council for another term only.
  6. The tenure of office for all committees of the Association shall end with  the expiration of the mandate of the appointing authority or be determined by the appointing authority whichever is shorter or earlier.
  7. The General Assembly or Divisional Assembly may extend or curtail the mandate of any committee of Council or Division respectively.

ARTICLE XVII:    MEETINGS OF THE ASSOCIATION

  1. General Assembly Meeting
    • The General Assembly shall meet at least once a year at an Annual General Meeting.
    • The Council shall determine the date for such meeting, which shall be at least ten (10) months and not more than fourteen (14) months from the date of the last General Assembly Meeting.
    • Council shall determine the agenda for the General Assembly Meeting in line with the provisions of this Constitution.
    • At least two (2) months notice shall be given by the Council for the meeting.
    • The Annual General Meeting may be scheduled as part of the Annual General Congress of the Association.
    • Any Division desiring to submit a resolution (not inconsistent with this Constitution), for consideration at the Annual General Meeting may do so by sending it in writing to the General Secretary at least twenty-one (21) days before the date for the meeting and the General Secretary shall circulate same to all Divisions within five (5) days on receipt of such resolution.
  1. Extra-Ordinary General Meeting
    • Council shall have power to convene an extra-ordinary general meeting of the Association in the manner consistent with sub-section (ii) below. But in the case of extreme urgency, Council may call a meeting with a shorter notice.
    • Upon a petition signed by not less than twenty percent (20%) of the membership in good standing, which shall include at least three (3) each from a third of the Divisions of the Association, the President shall in consultation with the Council and within twenty-one (21) days of the filing of such petition, summon an Extra-ordinary General Meeting of the Association by giving at least seven(7) days notice either in writing, through the mass media or by any other means considered expedient in the circumstances.
    • Every petition shall indicate the nature of the business for which the meeting is required and the meeting shall address such agendum or agenda only.
    • Where the President on behalf of Council fails to call an extra-ordinary general meeting within twenty-one (21) days of receipt by the General Secretary for such meeting, the PETITIONERS, may convene a meeting of the General Assembly by giving at least five(5) days notice either in writing, through the mass media or by any other means considered expedient under the circumstances, and the outcome of such meeting shall be binding on the Association.
    • Extra-ordinary General Meeting satisfying all procedural requirements shall take precedence over other meetings of the Association.
  2. Meetings of the Council
    • Council shall hold regular meetings once every three (3) months, but not less than two (2) regular meetings in a year.
    • Council shall hold at least half of its regular meetings in a year at locations in different Divisions outside the Division where the headquarters is situated.
    • On the advice of the President or by a resolution signed by at least one-third of its members, an emergency meeting of Council shall be called by the General Secretary within a week and with at least forty-eight (48) hours notice.
  3. Divisional Meetings
    • The DEC shall meet once every month but not less than six (6) times in a year.
    • The Divisions shall hold regular meetings once every two (2) months but not less than four (4) meetings in a year and this shall include at least three (2) Continuous Professional Development sessions.
    • The Division shall have the prerogative to combine their General Meetings and the Continuous Professional Development sessions.
    • Upon a petition signed by twenty percent (20%) of members in good standing in the Division, the Divisional Secretary shall in consultation with the Divisional Chairperson and / or DEC and within twenty-one (21) days of the filing of such petition summon an Emergency Meeting of the Division by giving members five (5) days notice either in writing, through mass media or by any other means considered expedient in the circumstances.
    • Every petition shall specify the agendum or agenda for which the meeting is being called and the meeting shall deal with such business only.
    • Where the Divisional Secretary or DEC fails to call an Emergency General Meeting within the stipulated twenty-one (21) days of receipt of the petition for such meeting, the PETITIONERS may themselves summon a meeting of the Division by giving at least five (5) days notice either in writing, through the mass media or by any other means considered expedient under the circumstances and the outcome of such meeting shall be binding on the Division.
    • All Divisions shall hold their Annual Meetings within two calendar months after the Annual General Meeting of the Association.
    • The Annual Meeting of the Divisions shall include stock-taking of the year’s activities, plans for the incoming year, election of DEC where appropriate and any other business that the DEC may specify.

ARTICLE XVIII:      QUORUM

  1. A quorum shall be required for decision making at all meetings of the Association.
  2. A quorum shall not be required for the commencement of a meeting and the meeting may commence as scheduled or later at the discretion of the Chairperson.
  3. Where decisions are to be taken and at the end of the meeting there is no quorum, the Chairperson shall call for another meeting for the decisions to be ratified at a later date.
  4. At any Annual General Meeting or Extra-ordinary General Meeting, the quorum shall be fifteen (15) members in good standing and shall include members from at least one-third of the Divisions of the Association.
  5. The quorum at National Executive Council Meeting shall be one-third of the membership.
  6. The quorum for meetings of the Divisional Executive Committee shall be one-third of the membership.
  7. At any Divisional General Meeting, the quorum shall be five (5) members of the Division or one-fifth of the membership of the Division whichever is less.In Divisions where the total membership is ten (10) or less, the quorum shall be at least two (2) members in good standing.
  8. At all Committee and Sub-committee meetings of the Association, the quorum shall be one-third of the membership.
    In Committees and Sub-committees where membership is five (5) or less, the quorum shall be two (2) members.

ARTICLE XIX:     VOTING

  1. At all meetings of the Association voting shall be by show of hands unless otherwise stated by the provisions of this Constitution.
  2. Notwithstanding the provision in Article XIX (1) above, members qualified and present at any meeting of the Association may decide by simple majority to request for a secret ballot on specific issues.
  3. All issues at a meeting shall be decided by simple majority of valid votes counted except for specific issue(s) on which specific provisions have been made in this Constitution.
  4. Except at the General Assembly and Divisional General Meetings, voting by proxy shall be allowed at meetings of the Council and Committees where necessary and prior  and appropriate notification shall be given on the specific issue(s).
  5. On the event of equality of votes, the Chairperson for any such meeting shall have a casting vote.
  6. At all elections of the Association, voting shall be by secret and direct ballot and the result determined by the provisions in Article XX of this Constitution.

ARTICLE XX:    ELECTIONS

  1. The election of members of National Executive Committee
    – Article VIII(1)(a-g), shall be held at the Annual General Meeting announced for that purpose and shall be by secret and direct ballot.
  2. The two (2) executive members to be elected shall be one (1) man and one (1) woman.
  3. The Divisional Executive Committee shall have two (2) executive members     – Article XIII(2)(g), to be elected among the membership of the Division, one (1) man and one (1) woman where applicable.
  4. At both National and Divisional elections of the Association, only members of good standing at the time of the elections shall be eligible to contest as candidates, nominate or propose candidates, support nominations or vote.
  5. At election more than fifty percent (50%) of the vote counted as acceptable by the Electoral Committee would be required for election of any National or Divisional officer. In the event of more than two (2) contestants vying for a one position, there shall be a run-off for the top two if none of them obtains more than fifty percent (50%) of the valid votes counted.
  6. Candidates standing unopposed shall be required to obtain more than fifty percent (50%) of the valid votes counted to be elected else such position shall be declared vacant by the electoral committee and the provisions in               Article XXII (3) and (4) shall apply.
  7. Candidates wishing to contest elections at the Annual General Meeting shall submit nomination forms duly completed to the Secretariat or Electoral Committee at least sixty (60) days before the date of the elections.
  8. Any member wishing to be nominated for the position of President of the Association must have served at least one full term as a member of Council or Divisional Executive Committee.
  9. The Council shall appoint an Electoral Committee to oversee the elections at the Annual General Meeting at least four (4) months before the holding of the Annual General Meeting.
  10.  Members of the Electoral Committee shall be at least three (3) and not more than seven (7) and shall not be members of Council or the DEC.                          They shall belong to at least three (3) different Divisions, themselves not being candidates for election and shall be members of good standing.The Committee shall elect one of its members as a chairman.
  11. The Electoral Committee shall approve nominations and conduct the elections in accordance with the electoral rules and regulations of the association.
    • The Electoral Committee shall circulate to members through the Divisional Chairpersons or Secretaries, the nomination forms and electoral rules three (3) months to the elections at the Annual General Meeting.
    • The Electoral Committee shall approve nominations and also circulate to the Divisions relevant details and information on approved nominee s prior to the Annual General Meeting.
    • In order that majority of members at the Annual General Meeting have the opportunity to take part in the elections, the Electoral Committee shall adopt a practicable mechanism that allows voting to be expeditious and over a reasonable period.
  1. The Electoral Committee may seek the assistance of the National Electoral Commission, where necessary, in the supervision and conduct of the elections in accordance with the relevant provisions of the Constitution and the bye-laws of the Association.
  2. Election of members of the Divisional Executive Committee shall be held at the annual meeting announced for the purpose with at least four (4) weeks notice and consistent with the relevant provisions in Articles XIII, XV(3), XVI(3)(h& i), XVII(1- 8).
  3. The Divisions shall adopt their own electoral procedures BUT, any such procedure shall be consistent with the relevant provisions of in Article XIX of this Constitution.

ARTICLE XXI:             FINANCIAL PROVISIONS

  1. The Association shall generate funds for its use through the payment of subscriptions, special contributions and / or levies in both cash and kind, voluntary contributions that members make from time to time and by undertaking any genuine activity to raise funds.
  2. The subscriptions shall be due and payable on admission to membership and thereafter on the first day of January each year or on such other date as the General Assembly may determine.
  3. Where appropriate, the various provisions stated in Article XXI (1& 2) shall be determine or revised by the General Assembly from time to time as the situation demands.
    • The income and properties of the Association shall be applied solely to the promotion of the objects of the Association as set forth in this Constitution.
    • No portions of the Association’s funds shall be paid or transferred, directly or indirectly to any person who is a member of the Association, or of its Council, provided that;
      1.    This does not prevent the payment in good faith, of reasonable and proper remuneration to any officer or member of the Association in return of any services actually rendered to the Association.
      2.   No member of Council or the DEC shall be appointed to any salaried office within the Association.
      3.   No remuneration or other benefits in money or money’s worth shall be given by the Association to any member of Council or the DEC, in the performance of their duties as members of the respective bodies except payment of out of pocket expenses.
      4.   Subject to the need to submit their audited accounts annually to the Council, the Divisions shall determine the manner in which to use the funds provided by the Association, except where any funds are specifically earmarked, they shall not be used for any other purpose unless the prior approval of the Council has been obtained.
    • All properties, fixed or removable, acquired by and / or on behalf of any Division, shall be considered held by the Division in trust for the Association, and such properties shall not be disposed off without the explicit approval of the Council or the General Assembly.
  1. Council shall establish and maintain under its management and control accounts into which shall be paid all monies and receivables out of which shall be paid all expenses and liabilities incurred by the Association.
  2. The National Executive Council Committee may invest the funds of the Association with the approval of Council.
  3. Council may from time to time borrow money on behalf of the Association for relevant and specified purpose, and may pay appropriate interest thereon out of the funds of the Association.
  4. The financial year of the Association shall commence on the 1st of January of each year and end on the 31st of December.
  5. Professionally qualified auditors appointed by the Association at each Annual General Meeting shall audit the Annual Accounts of the Association and such auditors shall be eligible for re-appointment.
  6. The audited accounts of the preceding year shall be submitted for the approval by the Association at the Annual General Meeting.
  7. The DEC shall submit the annual audited accounts of the Division to the General Meeting of the Division at the beginning of BUT not later than the end of February of the succeeding year.
  8. All Divisions shall submit the annual accounts for the preceding year to the National Treasurer not later than the end of March of the succeeding year.
  9. Divisions shall seek the prior permission or advice of Council in writing in order to commit the Association to any special expenditure EXPECIALLY in cases of extra budgetary expenditure.

ARTICLE XXII:       VACANCIES ON COUNCIL AND THE DEC.

  1. Any National or Divisional Officer who vacates his / her post or is unable to discharge his / her responsibility as provided for in this Constitution shall render such position being declared vacant by the Council or DEC respectively.
  2. Any member of the Council or the DEC who wishes to resign his / her position shall do so in writing by giving at least four (4) weeks notice.
  3. In the event of a vacancy of any National Office on Council, Council shall have power to appoint any member to fill the position in an acting capacity until the subsequent Annual General Meeting at which the position will be put up for the election to complete the term of office.
  4. Any member appointed by Council in the manner stated in Article XXII (3) and has less than a year to a general election shall retire at the end of the term of the Council but be eligible for election in accordance with the provisions of this Constitution.
  5.  Any vacancy at the Divisional level shall be filled by election at a General Meeting of the Division to complete the term of office of the Divisional Executive Committee and the meeting called for such purpose shall have at least four (4) weeks notice and also consistence with Articles XX(14 & 15).

ARTICLE XXIII:    DISCIPLINARY PROVISIONS.

  1. It shall be the duty of the Council to refer all disciplinary cases to the Ethics Committee for investigation and appropriate recommendation(s).
  2. The Council shall have the power to determine the appropriate sanctions or disciplinary measures against any member after due process as indicated in XXIII (1) above.
  3. The Council shall in line with this Constitution determine appropriate sanctions against any member of the Council, DEC, or Division(s) who / which default in their responsibility as outlined in the Constitution.
  4. In case of the Editor-In-Chief, Public Relations Officer, Secretariat Staff and other officers appointed in such manner, the Council shall determine the appropriate sanctions or disciplinary measures in the event of breach of their functions and / or actions that bring the Association into disrepute.

ARTICLE XXIV:   REMOVAL FROM OFFICE.

  1. The Council shall have power by a two-thirds majority of its membership to remove from office any member of the Council against whom adverse finding have been made by a committee o enquiry as having brought the Association into disrepute and / or has acted illegally against or in the name of the Association.
  2. Any member of the Council representing a Division or recognized body of the GDA can be withdrawn from the Council by the Division or recognized body in a manner consistent with such removal in this Constitution.
  3. A member of the Council may be removed from office by a two-thirds majority at an Annual or Extraordinary General Meeting notice of which shall include the intended removal from office and at least four (4) weeks notice given with the stated charge(s).
  4. Any member of the DEC. may be removed from office by a two-thirds majority of a General Meeting of the Division convened for that purpose.           A clear notice of at least four (4) weeks with the stated charges shall be given.

ARTICLE XV:   EXCLUSION / DISMISSAL OF MEMBERS.

  1. The Council may recommend to any meeting of the General Assembly the exclusion / dismissal of any member from the Association if the Council is satisfied after due process that;
    • The conduct of such member is detrimental to the honour and integrity of the dental profession or the Association or calculated to bring the profession or the Association into disrepute.
    • The member has willfully and repeatedly refused to comply with the provisions of the Constitution and the bye-laws of the Association and that of his / her Division.
  1. Any member of the Association shall cease to be a member ;
    • Upon erasure of his / her name from the register under any section of the Medical and Dental Council Act / Decree or the relevant regulation in force at the time.
    • Upon forfeiture for any cause of the dental qualification by virtue of which the member should have been eligible for membership.

ARTICLE XVI:   SERVICE OF DOCUMENT.
Any document may be served by the Association on any member either personally or at the address supplied by him / her to the Association for the purpose of service of notices. Any document may be served on the Association by post or by personally delivery to the President or the General- Secretary of the Association unless otherwise indicated.

ARTICLE XVII:    PROCEDURAL CLAUSES FOR MEETINGS.

  1. At the meetings of the Association and the Divisions, the following procedural interventions shall apply in a decreasing order of powers;
    • Point of Order
    • Point of Information
    • Point of Clarification etc.

A point of Order shall always be heard.

  1. By Definition;
    • Point of Order means the intervention is to draw the meeting’s attention that the discussion or speaker has veered off the issue(s) at stake.
    • Point of Information is intervention to provide some important information to assist the issue(s) under discussion.
    • Point of Clarification is an intervention to seek some explanation from the Chair or the Speaker at a meeting.
  2. The Chairperson at any meeting shall have the right to disallow or discontinue the intervention if the intervener does not keep the point of intervention as prescribed in Article XXVII (2) above.

ARTICLE XXVIII:   THE SEAL.

  1. The Council shall be empowered to adopt a common seal for use by the Association and shall provide for its safe custody.
  2. The seal shall only be used by the authority of the Council or of the Committee of the Council, authorized by Council on their behalf and every instrument to which the seal shall be affixed shall be signed by a member of the Council or by some other person appointed by Council for the purpose.
  3. The Seal of the Association in use on the date of the adoption of this Constitution shall be the official seal of the Association unless otherwise changed by the Council.

ARTICLE XXIX:    BYE-LAWS.

  1. The Association shall make such rules and regulations to be known as Bye-Laws, as shall be necessary for the effective implementation of the objectives and other constitutional provisions of the Association.
  2. Divisions of the Association shall enact such bye-laws as shall become necessary for addressing issues or matters peculiar to the Division provided that such bye-laws shall not be in conflict with the bye-laws at the National level.
  3. In all cases the bye-laws of the Association shall not be inconsistent with the provisions of this Constitution.

ARTICLE XXX:  INTERPRETATION.

  1. In this Constitution unless the context otherwise requires;
    • Man or men in their paraphrase shall refer to both male and female
  1. For the purpose of interpreting or resolving disputes arising out of this Constitution, the Association’s internal mechanism or body for dealing with such matters shall be the Constitutional Affairs Committee.

ARTICLE XXXI:   AMENDMENT(S) TO THE CONSTITUTION.

  1. Any provision of this Constitution may be amended at an Annual General
  2. The details of any amendments shall be circulated to all Divisions of the Association for the information of members thirty (30) days before the meeting at which the amendment is to be tabled.
  3. Any amendment of a provision of this Constitution shall be approved by not less than two-thirds of the members present and qualified to vote and shall come into force on such date as the meeting shall determine.

ARTICLE XXXII: ADOPTION AND COMMENCEMENT.  

Be it known that by authority of the General Assembly of the Ghana Dental Association, this Constitution is adopted this 25th day of June, 2005 and shall come into force on the same day.